A driven and detail-oriented Personal Operations Officer is required to support the Founder/CEO of two fast-growing brands. This role blends executive assistance, operations coordination and personal task management. Candidates must be proactive, highly organized and capable of working in a fast-paced environment.
* Handle scheduling for business and personal activities, including meeting coordination and reminders.
* Prepare daily and weekly briefs to keep the CEO updated.
* Serve as the primary contact for both internal and external communications.
* Create itineraries and manage last-minute adjustments.
* Draft and refine emails, memos, reports and presentations.
* Support active projects across different business streams.
* Monitor deadlines, vendor deliverables and project progress.
* Manage procurement of personal and household essentials.
* Track key dates and personal responsibilities.
* Assist with planning workshops, retreats, events and client activities.
* Coordinate with vendors, partners and facilitators.
* Manage sensitive information with complete discretion.
* Support creative research, presentations and visual concepts.
* Provide flexible assistance for shifting priorities.
Minimum of 2–4 years’ experience supporting a Founder, CEO or senior executive.
* Strong organizational skills with exceptional attention to detail.
* Excellent written and verbal communication abilities.
* High emotional intelligence and professionalism.
* Proficiency in Google Workspace and Microsoft Office.
* Ability to thrive in fast-paced and evolving environments.
* Strong initiative and ability to anticipate needs.
* Calm, composed and solution-driven work approach.
* Experience in design, wellness, events, hospitality or creative sectors is an advantage.
* Flexible, adaptable and reliable with strong time-management skills.
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