Female Secretary to the Managing Director

A trading/importation company is seeking a competent and experienced Female Secretary to provide administrative and executive support to the Managing Director. The ideal candidate will have a strong background in secretarial administration, importation and clearing documentation, and the ability to coordinate executive schedules while ensuring efficient office operations.

• Manage incoming and outgoing correspondence, emails, and official communications.
• Coordinate and monitor clearing procedures and documentation updates.
• Liaise with and manage clearing agents to ensure timely processing of shipments.
• Follow up on containers and importation processes.
• Manage foreign exchange invoices and related documentation.
• Record accurate minutes during meetings and distribute action points.
• Schedule and coordinate the Managing Director's meetings, appointments, and business engagements.
• Organize logistics bookings, travel arrangements, and related administrative activities.
• Maintain organized filing systems and proper documentation of company records.
• Conduct internet research and gather information to support business operations.
• Handle confidential information with professionalism and discretion.
• Provide general administrative support to the Managing Director as assigned.

• B.Sc., BA, or HND in Secretarial Studies, Secretarial Administration, Office Technology and Management, or a related field.
• Minimum of 3 years' post-NYSC secretarial experience in a trading or importation company.
• Strong knowledge of importation processes and clearing documentation.
• Extensive experience in secretarial administration.
• Proficient in internet research and digital office tools.
• Must be hardworking, highly organized, and possess a high level of integrity.
• Strong IT, managerial, organizational, and people management skills.
• Ability to work independently with minimal supervision.
• Excellent attention to detail and initiative.
• Must be below 35 years of age.

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